You can also stick around and watch as the numbers climb, indicating that the rebuild is in progress. Click OK and then take a break from your work while the index rebuilds. At the Index Settings tab, click the Rebuild button ( Figure D).Ī message pops up to tell you that rebuilding the index might take a long time to complete. Do you still not see the right results, or any results at all? The final step is to rebuild the search index. At the next screen, select Microsoft Outlook from the list of Indexed Locations and then click OK ( Figure C).Īllow the Index some time to rebuild with Outlook included. At the Indexing Options window, confirm that Microsoft Outlook is listed among the Included Locations. At the Search option window, click the button for Indexing Options. In Outlook, click the File menu, select Options, and then click the option for Search. If the troubleshooter didn’t fix the glitch, it’s time to look at the search index itself. If the indexer uncovers a possible culprit, select the suggested fix. Check the box for Outlook Search Doesn’t Return Results and click Next ( Figure B).Īllow the indexer to troubleshoot the problem. The troubleshooter window asks what problems you notice. Scroll down the screen and click the link for Run The Indexer Troubleshooter To Resolve Common Problems. At the Search window, select the option for Searching Windows. In Windows 10 or 11, go to Settings and select Search. If all those options are set correctly, and you’re still bumping into search problems, let’s give Windows a shot at fixing the problem (assuming you’re running Windows). And the option for Notify Me When Results Might Be Limited Because Search Indexing Is Not Complete should be checked. The option for Highlight Search Terms in the results can be checked. The option for Improve Search Speed By Limiting The Number Of Results Shown can be unchecked if some results are popping up in a search but not the ones you’re seeking, especially among older messages. Otherwise, you can try expanding your search by selecting Current Mailbox or All Mailboxes ( Figure A). In the Results section of the Outlook Options window, make sure that Include Results Only From is set to one of options for Current Folder if you wish to restrict the search to the current folder. At the Outlook Options window, click the Search item. To start, let’s check the search options in Outlook. Microsoft 365: A side-by-side analysis w/checklist (TechRepublic Premium) I tested this with the version of Outlook that comes with Microsoft 365, but the steps should work the same or similarly with previous versions of the program. The steps I cover here apply to the desktop version of Outlook. Finally, you can rebuild the search index. You can make sure Outlook is included in the search index. You can check key search settings in Outlook. Windows 10 and 11 in S Mode: What Is It, and Should You Use It?ġ0 Best Project Management Software for Windows in 2023 How to Download and Install the Windows 11 23H2 Update Fortunately, there are ways to resolve this glitch. The search feature for Outlook does sometimes misbehave, causing it to fail to find the right results - or any results at all. You know there should be results for your search, but no messages are appearing. You’re searching for certain messages in Microsoft Outlook by specific criteria. For more info, visit our Terms of Use page. This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships. You can try a few different methods to fix issues with the search feature in Outlook. How to resolve search problems in Microsoft Outlook
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